View/Edit Clock Hour Attendance in Student Management

Modified on Sat, 26 Apr at 2:50 PM

View/Edit Clock Hour Attendance in Student Management

Selecting a course from a student profile in student management displays an overview of the student's attendance progress for the course. Selecting a session will provide all of the student transaction details as well as the convenience to make an adjustment without leaving the page. This article will cover the attendance details for courses configured with clock hour attendance.

1. Select Students from the left navigation bar.

2. Search and select a student from the table display.

3. Verify you're viewing courses in the secondary navigation and select a course.

Note:

For more information on navigating within User Management check out the article: Admin Management of Student CourseKey Accounts

Course Progress Overview

Beneath the course information is a progress bar for the student's attendance in that course. The bar as a whole is the cumulative time of all attendance sessions that have been completed or scheduled for the course. The total time is broken down in to three different colors.

Time Attended

Starting on the left hand side the dark blue color indicates the total time earned by the student, excluding any time for attendance sessions that are currently in progress.

Time Missed

In the middle of the progress bar in light blue is the amount time that the student was absent for attendance sessions that have completed.

Hours Remaining

The right end of the progress bar in grey is the total time remaining in all scheduled attendance sessions in the course (including attendance sessions currently in progress).

Below the progress bar the Total Time Awarded gauge displays the percentage of time earned compared to the total time available in all completed attendance sessions.

The Sessions Attended gauge on the right hand side is the percentage of attendance sessions with any amount of earned time compared to the number of attendance sessions with zero time earned.

Attendance Session Records

In the session records each completed attendance session is listed with the date and time along with amount of time earned. A percentage of time earned is displayed and it is color coded as follows:

Green: Full Time Earned

Blue: Partial Time Earned

Red: No Time Awarded

In the top right corner of the session records you can sort by any of the following criteria:

No Time - Zero time was awarded.

Partial Time - Time awarded was between 1% and 99% of time available in the session.

Full Time - Student earned all available time in the attendance session.

Did Not Check Out - Student did not check out and is currently awarded zero time. The red alert icon will be shown on the session tile.

Resolved - Student originally did not check out but an adjustment was made to awarded time. The policy adjustment icon will be displayed on the session tile.

Modified - An adjustment was made to the student's awarded time. The blue adjustment flag icon will be displayed.

Session Transaction Details

Selecting an attendance session record will display all of the transaction details for that session including check-ins, check-outs, and adjustments. Just like the transaction page in the course gradebook, an overview is shown on top and each check-in/check-out session is listed below. Each check-in/check-out session can be expanded to show the complete history.

For additional information on student transaction details check out the article:

Clock Hour Attendance Records

The Create Adjustment button is located in the upper right corner of the page. Click the button to open the Adjustment Wizard to edit the student's awarded time as needed. For more information on the options available in the Wizard check out the article:

Attendance Adjustment Wizard: Individual